Before booking, please familiarize yourself with our list of requirements. Not all facilities may have the equipment to host a program for their residents.
Please allow a minimum 3-week window between your program request and preferred presentation date to allow for planning and preparation.
As of January 1, 2023, each of the four partner units have varying availability and/or fees for certain types of programs.
| Office of the State Archaeologist | Live virtual programs available upon request for a fee. Please contact Elizabeth Reetz for more information. | Other public programming options OSA on YouTube |
| Pentacrest Museums | Live virtual programs available upon request for a fee. Please contact Carolina Kaufman for more information. | Learn about the latest exhibits and programs Pentacrest Museums on YouTube |
| Stanley Museum of Art | Please contact Amanda Lensing to schedule an in-person Senior Living Communities Program at amanda-lensing@uiowa.edu | Other public programming options Stanley Museum of Art Connected for Life on YouTube |
| UI Libraries Special Collections and Archives | Limited availability for live virtual programs upon request. Please contact Elizabeth Riordan for more information. | UI Libraries News and Events UI Libraries Special Collections and Archives on YouTube |
Requirements
Because these are live, virtual programs, we require your SLC and/or group to provide the following:
- A stable internet connection for participating in a live program on Zoom.
- A central large screen/projection or individual screens connected to the internet for participants to watch.
- A web cam and a microphone so that we can hear and see participants through Zoom. Speakers are helpful so that participants can more clearly hear us. This will help us and the participants with engagement. If you have questions about equipment, please let us know.
For large group programs (more than one person in a room):
- Microphones should not be muted, and camera(s) should be facing residents so that we can see their faces. This helps with engagement since they will be seeing us as well.
- A SLC staff member must stay in the room during programming to help with set-up and questions during the program. It is often difficult for us to hear participants who are sharing one microphone or see raised hands from participants who are sharing one camera, so we rely on staff to help us with engagement.
For programs when participants are in their rooms or at home:
- We will go over program guidelines at the beginning of each program, including mute/unmute and program layout.
Questions?
We’re happy to discuss technology and options ahead of scheduling. If you are unsure your tech set-up will support a virtual program with live engagement between us and your participants, please email the program coordinator listed in the Virtual Presentation Catalog so they can brainstorm and address possible options.